When coaching Works Councils, we often get asked questions about what an administrative secretary (AS) can do. There are many misunderstandings about the role of the administrative secretary, which is why we decided to write this article.
- klik hier voor de Nederlandse versie van deze tekst -
The Works Council determines its own procedure and documents in the Works Council rules of procedure (Dutch). The WOR only stipulates that a Works Council must have a chairperson; the role of the secretary during the election is described in the Works Council rules of procedure (Dutch). The Works Council itself determines all other things.
The Works Council also determines whether the council needs other roles, such as a vice-chairperson or an administrative secretary.The article "The Works Council Executive Board: what do the chairperson and secretary do?" describes the tasks, roles and election of the Works Council's chairperson and secretary.
what is an administrative secretary (AS)?
All members of the 'Dagelijks Bestuur' (DB) are elected Works Council members with an 'additional task'. The administrative secretary is not an elected Works Council member; they are hired to support the Works Council and/or the DB in performing their tasks.
TIP: after each Works Council election, the new Works Council discusses which tasks the AS will perform. Just as you would elect the new chairperson and secretary. If what the Works Council is asking or requesting from the AS differs from the previous Works Council, it is up to the AS to determine whether they want/can make this change or maybe want to look for another Works Council.[/su_box]
In other words, the AS is an employee, and the Works Council is the 'employer'.
Well, the latter is not entirely correct; the organisation employs the AS. They are a regular employee, like all employees, but, due to this situation, it is the Works Council that determines the job content, tasks and management of the AS. Salary payments, vacation day administration and all other matters are the responsibility of the organisation's management.
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